1400 Independence Avenue, SW
Stop 0801
Washington, DC  20250-0801


January 29, 2020


All Approved Insurance Providers
All Risk Management Agency Field Offices
All Other Interested Parties


Martin R. Barbre, Administrator /s/ Martin R. Barbre    1/29/2020


Extension of Time to Obtain Samples for Quality Adjustment on Unharvested Production

In accordance with the Special Provisions and the Loss Adjustment Manual (FCIC-25010), Approved Insurance Providers (AIPs) are required to obtain samples for quality adjustment purposes not later than 60-days after the calendar date of the end of insurance period (EOIP), regardless of whether AIPs grant an extension of time to harvest. For example, if the calendar date for the EOIP for corn is December 10th, the deadline for the AIP to obtain quality samples is February 8th. This sampling requirement is applicable to all eligible crops with quality adjustment procedures in the Special Provisions.

Due to prolonged and extreme winter conditions, obtaining samples by the current 60-day deadline may be impossible or may present a risk to the health and safety of personnel.


RMA is extending the deadline to collect crop sample(s) that are intended for quality adjustment determinations. For 2019 only, when an AIP has granted additional time to harvest due to extreme winter conditions including ice and snow, the required deadline to obtain samples for quality adjustment purposes is not later than 120-days after the calendar date for the EOIP. This extension applies to 2019 open claims where the crop is currently not harvested. AIPs must obtain timely crop samples for the insured to be eligible for quality adjustment determinations in accordance with the Special Provisions.

June 30, 2020

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